Logistics Coordinator- Cameroon

Closing date: 09 Jul 2009
Location: Cameroon - Djohong

1. Implement logistics management systems according to IMC Logistics Guidelines and take the lead in matters pertaining ; international and local procurement and tender procedures, contracting, commodities import, warehousing, transport (international and in-country), vehicle fleet management and asset management, distribution support and mandatory reporting, ensure proper set up of new sites or closure of sites when project activities end). This also includes the requisitioning of assets according to the project budget lines and maintaining and developing a proper asset and inventory control and tracking system.

2. Make thorough assessments of the logistics issues in emergency situations (airports, trucking fleets, warehousing, access routes etc.) and continue assessment to note relevant changes in post-emergency period.

3. Manage all commodity movements, including secure warehousing, inventories, delivery, distribution, and end use supported with appropriate evidences and reports on commodity movements and problems encountered, as well as their resolution.

4. Supervise, manage and coordinate all logistics related activities from the technical and management point of view in a professional manner.

5. Assist and advice the IMC Country Director, the Head of Programs and the Head of Offices within the IMC mission on logistics procedures in order to support the projects in the most time and cost efficient way. To participate in new projects planning and ongoing projects pipelines execution, as appropriate.

6. Manage the supply chain on medical, non-food, food and items by ensuring that the program staff is well-informed and well-prepared for incoming pipeline and related schedule.

7. Ensure timely reporting on stock status and help Program staff with planning of stock replenishment.

8. Submit regular weekly and monthly logistics reports to in-country management team and HQ logistics in line with IMC Logistics Guidelines. Reports must cover: procurement status, supply chain, fleet and asset management, stock status reports, distribution reports etc.) as appropriate and as described in IMC Logistics Guidelines.

9. Recruit national and international Logistics Officers in coordination with the Country Director and Global Logistics Manager / HQ, and to supervise them in line with organization policies and procedures, ensuring that they have the necessary induction, training and support, as required. Keep up constant training in order to strengthen their management skills and proper usage of implemented logistics procedures, rules and regulations. Provide assessment and reports of the job performance evaluations of logistics personnel.

10. Coordinate with Logistics Cluster and UNJLC (where applicable), donors, local government, project partners, UN agencies and other non-governmental organizations in order to plan, organize, and schedule distribution of IMC commodities on a regular basis as programmed, as well as to ensure adequate information sharing and address common concerns/problems and seek solutions.

11. Oversee the team of end-use monitors to verify that distribution has occurred according to the intentions and plans of the donors, IMC, and project partners.

12. Negotiate and verify adherence to conditions and terms of the commodity transport contracts in consultation with IMC HQ logistics department.

13. Ensure adequate transport means and review transport related documentation.

14. Locate and negotiate terms for adequate warehousing with security. Ensure that warehouses are adequate, well-maintained, and meet basic safety and health requirements.

15. Represent IMC to government officials, shipping and clearing agents, transport companies, and partner representatives in a positive and professional manner.

16. Ensure adequate staff and commodities security related activities are implemented and ensure coordination within IMC and with relevant external parties in case of potential or ongoing security risks.

17. In absence of dedicated technical staff supervise small scale construction projects (if required)

18. Prepared to work 75% on time in field to support field teams in Djohong

QUALIFICATIONS:

1. Extensive experience (5 years minimum) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet management and asset management, distribution support
2. Proven record on the ability and experience of the management of logistics team on a senior level.
3. Academic degree in logistics or relevant field (desired).
4. Experience with donor specific procedures related to logistics.
5. Experience working in areas with high insecurity
6. Management of budgets and ability to prepare timely, complete and accurate reports.
7. Ability to conduct training workshops in all areas of logistics for national and international staff (suitable to staff knowledge level).
8. Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring.
9. Strong organizational and problem-solving skills with analytic approach.
10. Strong interpersonal, management and leadership skills
11. Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
12. Ability to integrate and work well within multiethnic and multicultural team.
13. Ability to work in harsh condition, often in remote areas.
14. Valid driving license.
15. Proficiency with MS Word and Excel (minimum requirement).
16. Prior experience of logistics software use (desired).

How to apply
To officially begin the application process, please visit our website at http://www.imcworldwide.org and complete the online employment application form found under the tab "Work with IMC”.